Posting Number: 14-12
Job Title: Director, Purchasing and Contracts
Office Location: Barrie
Reporting to the Vice President, Organizational Excellence, this position is responsible for the ongoing design, implementation and monitoring of the client/non-client procurement and contract management processes.
DUTIES AND RESPONSIBILITIES
Procurement and Contract Management
- Develops contract management strategies, policies and procedures regarding client service and non-client service procurement, contract design, monitoring and performance management within the provincial procurement frameworks and guidelines.
- Ensures appropriate controls, quality standards and risk management strategies are in place for all procurement initiatives
- Provides expertise and senior level advice to the development of appropriate language and business requirements, obtaining legal advice when necessary
- Institutes administrative policies and practices for the ongoing review of existing contracts, such as service volumes against monies expended and initiates corrective action when necessary
- Liaises with service providers to resolve disputes and seek win-win solutions
- Develops, fosters and manages effective business relationships and channels of communications with contracted service providers and suppliers in order to promote quality service and resolve issues which arise
- Represents the CCAC at meetings with community partners
- Works with managers to develop procurement strategies and prepare Client Services RFPs which provide an open and fair competitive bidding process
- Participates on committees with partner CCACs and the LHIN to identify opportunities for service improvements and integration
- Provides support to senior management by identifying the impact of proposed changes on existing client service arrangement
- Provides ongoing leadership and direction to a team involved in providing procurement and contract management services
- Ensures the integrity of the procurement process
- Supports senior management in all areas by minimizing risk of liability while enhancing service expectations and accountability
- As a member of the Performance Management and Accountability Team, participates in the development of the annual strategic and business plan
- Identifies budget requirements, prioritizes and allocates available resources; reviews and evaluates program results and makes recommendations for improvement to ensure maximum effectiveness and efficiency
- Lead strategic and operational initiatives.
- Supports client safety culture by ensuring client safety is discussed at quarterly Service Provider meetings (private and congregate meetings) and is considered in all RFP transition plan.
- Advances staff suggestions for improving client safety to Senior Director of Client Services and providing feedback to staff.
- Ensures client safety is discussed at discipline specific meetings with service providers and providing feedback on issues/suggestions.
- Implements client safety initiatives to promote learning.
- Champions the desired organizational risk management tone and culture.
- Integrates sound risk management practices into the business processes and day-to-day decisions responsible for.
- Reports risks with causes, impacts or mitigations beyond scope of responsibility to senior management.
- Supports the participation of staff in learning opportunities to build competencies.
- University degree required, preferably in business, economics or health care
- SCMP designation an asset.
- 4 to 6 years of purchasing, contract management, materials management and other Supply Chain Management experience, preferably within the Health Care Sector.
- Knowledge of the Ontario CCAC environment and services a significant asset.
- Knowledge and experience with the Ontario Ministry of Health and Long-Term Care's policies and directives to Community Care Access Centres on client services procurement, and provincial CCAC standards of procurement, contract monitoring and evaluation a significant asset.
- Expert knowledge of best practices and theory of procurement, contracts management and supply chain management as it relates to the health service sector.
- Good understanding of health care service delivery models.
- Strong ability to translate service attributes into technical specifications for purchasing/ contract management purposes.
- 3 years' experience in a management role, preferably in the health sector.
- Ability to negotiate with service providers on financial and performance elements of contract management;
- Ability to assess the financial and services impacts of a proposed contract or contract changes;
- Demonstrates leadership, motivational and team-building skills;
- Has excellent communication skills (written, verbal and listening) and presentation skills;
- Effective communication with internal and external stakeholders which includes respecting and valuing others, active listening and facilitating healthy relationships.
- Demonstrates group facilitation skills;
- Has the ability to be an effective change agent.
- Demonstrates professional and courteous manner in interpersonal relationships;
- Provides information and allows opportunity for questioning, reinforcement of information;
- Exercises independent decision-making and takes responsibility for own action.
- Proficiency in French is an asset.
- Valid driver's license, insurance and access to a motor vehicle are required.
How to Apply
Interested applicants should apply by submitting a cover letter, along with a detailed resume, outlining how your skills, qualifications and experience meet the position requirements, to:
North Simcoe Muskoka Community Care Access Centre
ATT: Human Resources Office
15 Sperling Drive, #100
Barrie, Ontario L4M 6K9
(Include position and vacancy number in subject heading)
Please note: At time of hire, a Criminal Record Check will be required.
NSM CCAC thanks all applicants who take the time to apply. However, only those invited for an interview will be contacted.