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South East

Accounting Clerk

Closing Date:
Open until position filled
Job Summary:

Bargaining Unit: Canadian Union of Public Employees (CUPE)
Job Title: Accounting Clerk
Status: Permanent Full-Time
Initial FTE Allocation: 1.0
Initial Hours of Work: Seventy (70) hours per bi-weekly pay period

Subject to all hours of operation as required

Initial Work Assignment: Finance
Location: Kingston

Position Summary:

The Accounting Clerk performs all accounts payable functions and is responsible for the accurate, complete and timely preparation of payments to vendors for authorized purchases.


Accounts Payable Processing

  • Verifies invoices and related backup for completeness and accuracy;
  • Entry of purchase orders and receipts as required;
  • Ensures appropriate authorization for payment is received prior to processing;
  • Records appropriate G/L account on invoice as required;
  • Monitors invoice backup for charge backs to third parties, and codes to G/L as appropriate for recovery;
  • Prepares cheques for approval;
  • Distributes cheques and remittance slips;
  • Liaises with vendors on issues related to Accounts Payable;
  • Maintains an up-to-date list of active vendors and service providers;
  • Maintains organized records of transactions processed.

Reconciliation of approved vendor invoice submissions

  • Processes invoices within the billing schedule;
  • Reconciles RA reports on a weekly, biweekly and/or monthly basis;
  • Reconciles quarterly service utilization reports with RA reports;
  • Assists with the preparation of contractual rate adjustments and retroactive payments;
  • Monitor vendor submissions for contract compliance;
  • Responds to Service Provider inquiries as appropriate.

Finance Department Support:

  • Prepares reports and analysis on financial/statistical activities as assigned;
  • Maintains file on various expenditures for month end use;
  • Prepares subrogation reports to Ministry of Health as directed;
  • Prepares reimbursement submissions for Workplace Safety & Insurance Board (clients) on a timely basis;
  • Provides accounting and administrative support to the Finance Department;
  • Is departmental backup to other Finance staff in their absence.
  • Maintains confidentiality and safeguards all information in accordance with legislation and South East CCAC policy.
  • Participates in maintaining office and equipment supplies, as required.
  • Participates in orientation of new staff.
  • Attends and participates in team meetings, ad hoc committees and staff meetings as required.
  • Performs other duties as required

Qualifications Required:

  • Minimum of a three (3) year diploma from an accredited college or university in business administration or equivalent;
  • Post-secondary school education in accounting;
  • Minimum of 2 years related experience;
  • Comprehensive working knowledge of accounting software (GL, AP, Purchasing, etc.);
  • Excellent computer skills – Windows, Microsoft Office including Word, Excel, Outlook;

Core Competencies:

Effective interpersonal and communication skills;

 Demonstrated attention to detail;

 Excellent organizational and time management skills;

 Demonstrated ability to work effectively, independently; and as a member of a team;

 Ability to meet deadlines, set priorities, and multi-task;

 Demonstrated commitment to facilitate change and promote opportunities for practice improvement;

 Demonstrated initiative in ongoing professional development

Hourly Salary Range: $21.03 to $25.25 per hour

How to Apply:

  • By e-mail to complete with resume, on or before May 3, 2017
  • Application must include Competition #32-2017 in the subject line

If you require a disability related accommodation in order to participate in the recruitment process, please notify Human Resources. The South East CCAC is an equal opportunity employer.

About the CCAC

Community Care Access Centres (CCACs) connect people across Ontario with quality in‐home and community‐based health care. CCACs provide information, access to qualified care providers and community‐based services to help people come home from hospital or live independently at home.